Chairman meets with pta president and committee develop membership recruitment and retention plan include outreach to those underrepresented set goals and set budget, including incentive costs, mailings, etc. Audit checklistaudit report formfiduciary responsibilityfinancial red flagsfiveminute audit for ptashow to auditinformation needed from the treasurer. A good rule of thumb for membership dues is to collect an amount that will cover per capita for the constituent organizations national pta, florida pta, and county council pta if applicable. Wellcrafted procedures books can spare your future members the frustration, anxiety, and. Membership handbook san diego unified council of ptas. Remember the procedure book, as with all pta materials, belong to the organization.
Texas pta basics membership resource guide, membership portion of. Verify that texas pta has current board member contact information. It doesnt end with an ice cream party at the end of october. The membership growth contest ended on february 14, 2020. A procedures book can also transmit the values and timehonored traditions that are important to your group. Fill out award applications or give the information needed to your awards chairman.
Various resources on family engagement programs, fundraising, working collaboratively and much more. Amazonsmile is a simple and automatic way for you to support nh pta every time you shop, at no cost to you. Nh pta does not fund raise, so this amazon option is very helpful to us. A procedure book is one of the most important basic tools in. Our children magazine, ptas flagship publication with parenting articles by experts on childrens health, education, and wellbeing. Every member of an association board should have a copy of the bylaws and be familiar. Obtain membership procedure book and resources from previous chair. How to get members, record, report, and remit, keeping and engaging members, pta support procedure book, among others. Make sure your pta unit gets the recognition it deserves. California state pta toolkit, job descriptions current unit bylaws and standing rules. A positive working relationship among your pta board members is essential for a successful. Utah pta will be hosting workshop wednesday webinar trainings each wednesday. Bylaws are designed to help a pta group function in an orderly manner. Review your mopta tool kit for a listing of program resources and promotion ideas.
Remember the procedure book, as with all pta materials, belongs to the association. All washington state pta members can save money through these benefits and discounts. Remember the procedure book, as with all pta materials, is pta property. Procedure books are created to help a pta run smoothly and provide each chairman or officer with a record of what has been done in the past. If not us, then who will help make our childrens school experience the best it can be. Wspta teams up with businesses and associations that align with wsptas mission and vision to serve the whole child by offering members special discounts. Small ptas, 2575 members, needed to add at least 5 new members seven. Once a chairman or officer has moved out of a position, the procedure book should then be passed on to the next person filling the position. Refer to bylaws for local pta ptsa units as needed.
Pass all committee records and books to successor within 15 days of the. The principalviceprincipals may act as consultants to monitor the operation of the parentteacher association. Attend monthly pta meetings and be involved in pta board planning. Membership step by step procedure book and plan development start a procedure book if you did not get one from your predecessor. A list of the board members names, addresses, phone numbers and email addresses. Pta encourages all parent members to apply in order to advance. All ptas in good standing are automatically enrolled in the new wspta membership contest, no entry form required. What every pta president should know from the beginning. At year end, write your membership chair report and submit it to your unit president, and update the membership chair procedure book.
Due to ongoing changes in leadership, pta leaders need guidance. Our children magazine, pta s flagship publication with parenting articles by experts on childrens health, education, and wellbeing. Obtain from predecessor and unit president and study the procedure book and other materials related to performing the duties of membership chairman. Pta members who fail to realize this may end up winning their leg or their time in. It contains items and details to paint a picture on.
Submit a writtenoral report at each executive board meeting. Prepare a procedure book with all materials sent from the tennessee or national pta office and records of your local membership efforts. When organized and collated, all material related to a pta office or committee is known as a procedure book. By joining or renewing your membership for the tuscan school pta today you are becoming an active and participatory member of your school community.
Every member of an association board should have a copy of the bylaws and be familiar with them. By joining or renewing your membership for the tuscan school pta today you are becoming an active and participatory member of. Wspta is transitioning to a new membership database system for local ptas. Meet with the pta president and membership committee. Need pta membership envelopes, membership cards, drive suggestions or sample welcome letters, advice or information, don. Obtain a procedure book from the previous membership chairman refer to the california state pta toolkit. We will resume our weekly eblast in july with back to school information including buccaneer bundle ordering, spirit wear sales, pta memberships, and much more. Job description for membership chairmanvice president.
Wellcrafted procedures books can spare your future members the frustration, anxiety, and inefficiency that come from being tossed into a new situation with no life raft. Videos of past workshops can be found on the pta university page. The contest begins on december 31, 2019, by capturing the membership levels for each pta and will end on february 14, 2020, with the membership level for each pta. Pta works hard year round to support the educational efforts by sponsoring a variety of programs that enrich and enhance the educational and social experiences of our children.
National pta has the most comprehensive resources for pta presidents. Membership envelopes received during your 20062007 drive should be stored for one year. Develop and maintain a procedure book procedure book. Once a chairman or officer has moved out of a position, the procedure. Wisconsin pta leadership guide this guide is designed to help understand and use your bylaws appropriately, develop your leadership skills, develop future leaders for your pta, apply best practices to help your pta run smoothly and become an effective advocate for children. A local pta leader kit containing recruitment ideas and other materials to use throughout the school year.
Review materials from the outgoing chair, including plan of work and procedure book. Procedure book and plan development start a procedure book if you did not get one from your predecessor. Particular tasks and procedures vary from local pta unit to local pta unit so check your ptas bylaws, standing rules, andor the procedure book for information about the parliamentarian duties in your pta. Opportunity to put your skills and hobbies to good use for a great cause. Below are some ideas on how to organize a presidents or committee procedure book including a cover and spine insert. The school should assign a sufficient number of teachers who are enthusiastic in homeschool affairs to take part in the actual work of the parentteacher association. Since the majority of new recruits have little or no experience in the job, they need a procedure book in order to identity the work, continuity and procedure of an office or chairmanship to plan and work in an effective manner. This position assists with technical logistics, coordinates daytoday functions, and facilitates communications between volunteer. All materials received pertaining to the office reports, evaluations, correspondence, notes, receipts. Procedure book each officer and chairperson is responsible for providing information and materials to pass on to hisher successor at the end of the term.
Contact us or visit our offices 5 utah pta calendar 4 about utah pta 4 utah pta history 3 why pta. In addition, your membership also entitles you to benefits and discounts on local merchants. Once an officer or chairman has moved out of a position, the procedure book should then be passed on to the next. Ptas are encouraged to develop job descriptions and procedure books for other pta positions to provide continuity and sound. Bp membership leaderswhat do you need to do the job. The job descriptions typically are distributed to members of the boardelect at the beginning of a term for planning purposes and are used with the updated procedure books forwarded by the outgoing officers and chairmen.
Start keeping your procedure book traditional or electronic to provide your successor with everything you and your committee members do throughout the year. Ptas will be grouped by size, based on their final membership for. Procedure books should be given to each chairman and. The bylaws of the association include all the rules that the society considers so important that they a cannot be changed without previous notice and b cannot be suspended.
Carry out other duties in the pta bylaws, standing rules or as assigned by the pta president. Your participation through volunteering and fundraising support is crucial to our goal of providing the best programs to our children and their families. B6 grow your pta membership 2014 california state pta convention 3 the membership campaign 7 is not a short drive in the fall. A procedure book is not personal property and belongs to the officechairman, not the individual. California state pta announces support for california schools and local communities funding act of 2020.
A job description of the officer or chairman, with a detailed report of the responsibilities of the officer or chairman. Job description for president california state pta. Report on the council pta meeting to your our pta executive board. In 1966, national pta registered the terms pta and parentteacher association as service marks with the u. The membership chairmanvice president is responsible for creating and implementing a membership plan, promoting membership throughout the year, collecting dues, and distributing membership cards. Find more information on member benefits on the nj pta website.
Ensure all the rights of the pta membership are protected. Membership also includes state and national pta membership. Set a calendar mark all known dates as soon as possible. Together we can strengthen our voice to improve the quality of our childrens health, welfare, safety, and education. Wspta is the oldest and the largest nonprofit grassroots childrens advocacy association in washington state. Always be in touch with knox county council pta and tn pta. Become familiar with all pta governing documents including bylaws, standing rules and. Advise the pta president and board members on matters of parliamentary procedure. Supplying these resources helps ensure that a pta can continue to thrive as an organization. Attend all council pta regular meetings or see that an alternate attends instead. Each officerchairman must have a procedure book to ensure continuity and progress. Take careful notes of announcements and the program at the council pta meeting.
Procedure books should be given to each chairman and should contain. Instructions for unit membership chairs tennessee pta. Meet with your membership committee and president to adopt a membership theme and plan the campaign. Remember that a procedure book is the ptas property and should be passed on to your successor or the incoming president.
Assist andor accompany the pta president to meetings with decisionmakers from the school, community, or city government. Membership dues and deadlines distribute membership cards to each member. In 1970, the national congress of parents and teachers national pta and the national congress of colored parents and teachers nccptfounded by selena sloan butler in atlanta, ga. Obtain the files and procedure book from previous president. Read membership materials provided by national and texas pta. Start one if you did not get one from your predecessor. We encourage you to also have written procedures where the executive. California state pta policies, procedures and resources. Each officer and chairperson is responsible for providing information and materials to pass on to hisher successor at the end of the term. A procedure book, one of the most important basic tools in pta work, can often be the most used. One of the most helpful tools for a pta volunteer is the procedure book. Thank you, mbes, for your continued support as we navigate this unique ending to the 20192020 school year. Particular tasks and procedures vary from local pta unit to local pta unit so check your ptas bylaws, standing rules, andor the procedure book for information about the membership chairs duties in your pta.
Registrations for upcoming workshops can be found on the workshop wednesday page. Wspta is the oldest and the largest nonprofit grassroots childrens advocacy association in. Complete membership list, procedure book and files, training information received, copies of any articles in newsletters, emails, signup forms, invitation letters and any other communications. Include what worked, what didnt and recommendations for next year. California state pta the mission of the california state. Pta funds made possible airconditioning in every classroom and repair of the dell outdoor classroom. Attends all meetings, executive board and membership completes the texas pta leader orientation by october 15 after appointment, if not completed previously completes and submits a plan of work to the executive board for approval maintains a procedure book and delivers to the incoming parliamentarian all official materials. To start the year right, a procedure book contains.
261 132 903 288 1447 534 1517 553 1150 316 453 1108 1231 932 24 866 783 828 691 1367 347 103 680 1405 737 1414 530 843 22 10 1301 351 826 816 166